Nonprofit Insurance Program

Emergency Preparedness and Response Plan – How to Survive

By Alexa Connelly
May 23, 2013

Your nonprofit organization ought to be prepared for the unexpected accidents that could occur without a warning. There should be a proper plan on how to prevent the recurrence of the accidents and reduce the shock they cause on you and your staff. It is therefore, imperative for accident preparedness to be an integral part of your nonprofit budget just to be safe and be able to resume your normal activities.


Enact a Safety Policy

It is impossible however, to allocate resources for supplies to be used in the event of an accident in your organization without a policy that identifies your nonprofit goals and priorities in matters pertaining to safety. Consequently, the first step toward accident preparedness should be making sure that your organization has an emergency policy.


Have an Emergency Plan

Once the policy is enacted, your emergency manager can then come up with a comprehensive emergency plan that will involve various departments in your organization, the staff and the community in which you operate. This will be a plan on how to respond, and recover from accidents caused by injuries at work, fire, floods, tornadoes, earthquakes, and landslides among others.  In order to come up with an effective emergency plan, cater for both the expected and unexpected. Include also communication and recovery plans, and list the people to be contacted.


Check your Emergency Budget

The fundamental component of a perfect plan is the budget, which ensures that money has been allocated for insurance covers and supplies for accident preparedness. There must be relevant insurance coverage for all the possible accidents that can occur in your organization, to the building, your data and staff. Insurance coverage must also be updated regularly so that in the event of an accident, your nonprofit organization may be compensated accordingly. Similarly, all the supplies should be included from the first aid kits, fire extinguishers, duct tapes, plastic sheeting for protecting areas with leaks to barricade tapes among others. These should a procedure for labeling, checking and replacing the supplies biannually.


Offer Drills to Staff Members

Do not assume that your staffs have training in first aids, CPR, fire extinguishing and making emergency calls. Through regular drills, you can realize the areas that need full training.


Daily Checks

Always ensure at the close of business that your power and air conditioning systems are switched off. Check also for open windows and faulty locks.



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