Nonprofit Insurance Program

How to Write a Grant Cover Letter for your Nonprofit

By Cheyenne Gladfelter
March 18, 2015

How to Write a Grant Cover Letter for your Nonprofit


Writing a grant application cover letter can be a daunting task if you are not a great writer, or are not sure what to supply for information in one. However, the guide below should help you at least get started with writing a grant cover letter that is worthy of submitting to government funders.

Step 1 Add the Day and Date

Before witting out your cover letter, which should be typed on a computer, it is wise add the day and date to the left upper hand side of your page. This helps the government know when the letter was written so it can be reviewed in a reasonable amount of time.

Step 2 Add Contact Information

Next, add your contact information such as you funding source name, address, city, state as well as zip code. You may even want to include a cell phone number, home phone number, business phone number, emails and fax numbers to the letter. This helps provide multiple ways for the government funders to contact you if your grant application is approved.

Step 3 Add a Greeting

Always start your grant letter with “Dear,” in additional to a professional title such Mr., Mrs., Ms, Messrs., with a name following shortly after. Always make sure the name has correct spelling because you want to show you are serious about the grant.

Step 4 Explain Your Organization

Next, it is time to explain what your organization is all about along with why it needs financial support. However, make sure you get straight to the point and do not add fluff. Simply talk about the organization’s mission, and how it needs funding to help support those greater causes of the public.

Step 5 Sharing a Closing Thought

After speaking about your organization it is time to sharing your closing thoughts on how a grant is going to be beneficial to your organization.

Step 6 Add Creative Closing Notes

Then, add creative closing notes that include some form of respectful good bye such as,”Patiently Awaiting your reply,”or “Optimism about a Positive Reply.” The closing should also involve a signature below the closing notes along with your job title. After, you can mail your grant cover letter out, but it is wise to have someone professional edited it and give advice for improving your letter if it is necessary. You want your letter to inspire and capture hearts.


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